August 15, 2011

PA to Chief Executive

Position Purpose:
Provides high level of administrative support to senior executive staff.

Principal Accountabilities:
Under general supervision and acting on own initiative, performs diverse and advanced secretarial and administrative duties for senior executives. Utilizes a thorough knowledge of the business and/or organization, provides administrative processes and projects in support of a senior executive. Assignments involve work of a confidential nature and require knowledge of the practices and procedures of the function, company products, policies and programs. Initiates projects and activities as delegated. Facilitates decision-making. Assembles and analyzes information, prepares reports, manuals, agendas, correspondence and memoranda. Produces graphics for presentation. Answers mail and inquiries on own initiative, follows up with other departments to ensure that requests are carried out. Arranges and makes notifications of appointments and travel reservations/arrangements. Answers telephone calls, tactfully handles inquiries and/or transfers calls to appropriate party. Checks and processes expense reports. May transcribe notes for letters, memos or reports. Prepares materials in final form from very rough and involved drafts which may utilize frequent use of technical terminology and which combine materials from several sources. Plans layout of complex reports and statistical tables. Interfaces with other administrative support staff to share or coordinate workload.

Minimum Education, Experience, & Specialized Knowledge Required:
 Graduate, preferably MBA from a reputable institution
 Excellent communication skills with good typing speed and shorthand knowledge.
 Excellent command over MS office, e-mail and other internet applications.
 Proficient in monitoring correspondence records and all administrative matters.
 Minimum 3 years experience in a similar capacity.
 Maximum Age limit up to 35 years

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